A hosted Workspace is one paid for under your subscription payment where each hosted Workspace has all the features included in your plan.

If you've reached the limit of available hosted Workspaces for your plan, you will need to either purchase a plan that enables hosting more Workspaces (i.e For Agency) or transfer ownership of an existing Workspace to a user who has available hosted Workspaces (i.e transfer ownership to an organization).

For example, if you're a Freelancer or Agency who builds process documentation for an organization and you're ready to hand off your documentation, you would transfer the Workspace ownership to a contact within that organization — and they would subscribe to Puzzle under their own plan — making available a hosted Workspace in your plan, and maintaining your editor access to that organization's documentation under their plan.

Yes — our Views feature allows you to bundle specific Sections to share with internal teams or external stakeholders who only need to understand a few pieces of your operations.

Lucidchart and Miro are "everything whiteboards," enabling you to collaborate visually across almost any personal or work use case — the objects you use on a Miro canvas have no structured data. For example, a process map in Miro is text, lines, and basic shapes.

While Puzzle is built specifically for teams to document how their process, systems, and teams work together across human-in-the-loop processes in a detailed and visual way — the objects have structured data to enable you to document technical requirements, embed training videos and Scribes, and create a visual playbook for your business.

Zapier is an automation tool that helps you connect data across your apps — it does work for you when you configure it correctly.

Puzzle is an operations observability platform helping you plan, build, and monitor how tools like Zapier work across your business — because when you zoom out from Zapier, there is a collection of human steps to trigger those Zaps.

And if you zoom out more, there are likely other automations in other tools — like Hubspot workflows, Monday.com automations, Asana rules, Mailchimp Journeys, Klaviyo flows — Puzzle allows you to document how all your human steps and system steps work together to create a playbook for your operations across teams so everyone can work together to improve it every day.

Puzzle sits one level above the rest of your tools — it's a view that shows how all your tools work together across workflows — for example, Puzzle has a Zapier integration where users can "sync & connect" their Zaps into the Puzzle canvas to orient their connected Zaps into the rest of their process map. We also have integrations to sync your Make scenarios, and Hubspot workflows.

Much more to come in 2025!

Puzzle is a Process Innovation platform built for modern operations teams.

It helps businesses quantify the hidden cost of manual processes, identify where automation or optimization would drive the highest ROI, and communicate the financial impact of operational improvements with clarity.

Puzzle is purpose-built for system builders and operators who need to continuously improve how work gets done, while also making a compelling business case for change management decision.

Yes! We love giving demos of Puzzle. Click on "Watch a demo" from the home page, and you'll have a pre-recorded link sent your email, plus a booking link for a live demo.